VBA - User Forms - myTechMint

A User Form is a custom-built dialog box that makes a user data entry more controllable and easier to use for the user. In this chapter, you will learn to design a simple form and add data into excel.

Step 1 − Navigate to VBA Window by pressing Alt+F11 and Navigate to “Insert” Menu and select “User Form”. Upon selecting, the user form is displayed as shown in the following screenshot.

The user form is displayed as shown in the following screenshot Shout4Education

Step 2 − Design the forms using the given controls.

Design the forms using the given controls Shout4Education

Step 3 − After adding each control, the controls have to be named. Caption corresponds to what appears on the form and name corresponds to the logical name that will be appearing when you write VBA code for that element.

Caption corresponds to what appears on the form and name corresponds to the logical name Shout4Education

Step 4 − Following are the names against each one of the added controls.

Control	Logical Name	Caption
From	frmempform	Employee Form
Employee ID Label Box	empid	Employee ID
firstname Label Box	firstname	First Name
lastname Label Box	lastname	Last Name
dob Label Box	dob	Date of Birth
mailid Label Box	mailid	Email ID
Passportholder Label Box	Passportholder	Passport Holder
Emp ID Text Box	txtempid	NOT Applicable
First Name Text Box	txtfirstname	NOT Applicable
Last Name Text Box	txtlastname	NOT Applicable
Email ID Text Box	txtemailid	NOT Applicable
Date Combo Box	cmbdate	NOT Applicable
Month Combo Box	cmbmonth	NOT Applicable
Year Combo Box	cmbyear	NOT Applicable
Yes Radio Button	radioyes	Yes
No Radio Button	radiono	No
Submit Button	btnsubmit	Submit
Cancel Button	btncancel	Cancel

Step 5 − Add the code for the form load event by performing a right-click on the form and selecting ‘View Code’.

Add the code for the form load event by performing a right-click on the form and selecting View Code Shout4Education

Step 6 − Select ‘Userform’ from the objects drop-down and select ‘Initialize’ method as shown in the following screenshot.

Select ‘Userform’ from the objects drop-down and select Initialize method as shown in the following screenshot Shout4Education

Step 7 − Upon Loading the form, ensure that the text boxes are cleared, drop-down boxes are filled and Radio buttons are reset.

Private Sub UserForm_Initialize()
   'Empty Emp ID Text box and Set the Cursor 
   txtempid.Value = ""
   txtempid.SetFocus'
Empty all other text box fields
   txtfirstname.Value = ""
   txtlastname.Value = ""
   txtemailid.Value = ""
'Clear All Date of Birth Related Fields
   cmbdate.Clear
   cmbmonth.Clear
   cmbyear.Clear'
Fill Date Drop Down box - Takes 1 to 31
   With cmbdate
      .AddItem "1"
      .AddItem "2"
      .AddItem "3"
      .AddItem "4"
      .AddItem "5"
      .AddItem "6"
      .AddItem "7"
      .AddItem "8"
      .AddItem "9"
      .AddItem "10"
      .AddItem "11"
      .AddItem "12"
      .AddItem "13"
      .AddItem "14"
      .AddItem "15"
      .AddItem "16"
      .AddItem "17"
      .AddItem "18"
      .AddItem "19"
      .AddItem "20"
      .AddItem "21"
      .AddItem "22"
      .AddItem "23"
      .AddItem "24"
      .AddItem "25"
      .AddItem "26"
      .AddItem "27"
      .AddItem "28"
      .AddItem "29"
      .AddItem "30"
      .AddItem "31"
   End With
'Fill Month Drop Down box - Takes Jan to Dec
   With cmbmonth
      .AddItem "JAN"
      .AddItem "FEB"
      .AddItem "MAR"
      .AddItem "APR"
      .AddItem "MAY"
      .AddItem "JUN"
      .AddItem "JUL"
      .AddItem "AUG"
      .AddItem "SEP"
      .AddItem "OCT"
      .AddItem "NOV"
      .AddItem "DEC"
   End With'
Fill Year Drop Down box - Takes 1980 to 2014
   With cmbyear
      .AddItem "1980"
      .AddItem "1981"
      .AddItem "1982"
      .AddItem "1983"
      .AddItem "1984"
      .AddItem "1985"
      .AddItem "1986"
      .AddItem "1987"
      .AddItem "1988"
      .AddItem "1989"
      .AddItem "1990"
      .AddItem "1991"
      .AddItem "1992"
      .AddItem "1993"
      .AddItem "1994"
      .AddItem "1995"
      .AddItem "1996"
      .AddItem "1997"
      .AddItem "1998"
      .AddItem "1999"
      .AddItem "2000"
      .AddItem "2001"
      .AddItem "2002"
      .AddItem "2003"
      .AddItem "2004"
      .AddItem "2005"
      .AddItem "2006"
      .AddItem "2007"
      .AddItem "2008"
      .AddItem "2009"
      .AddItem "2010"
      .AddItem "2011"
      .AddItem "2012"
      .AddItem "2013"
      .AddItem "2014"
   End With
'Reset Radio Button. Set it to False when form loads.
   radioyes.Value = False
   radiono.Value = False
End Sub

Step 8 − Now add the code to the Submit button. Upon clicking the submit button, the user should be able to add the values into the worksheet.

Private Sub btnsubmit_Click()
   Dim emptyRow As Long
'Make Sheet1 active
   Sheet1.Activate'
Determine emptyRow
   emptyRow = WorksheetFunction.CountA(Range("A:A")) + 1
'Transfer information'
   Cells(emptyRow, 1).Value = txtempid.Value
   Cells(emptyRow, 2).Value = txtfirstname.Value
   Cells(emptyRow, 3).Value = txtlastname.Value
   Cells(emptyRow, 4).Value = cmbdate.Value & "/" & cmbmonth.Value & "/" & cmbyear.Value
   Cells(emptyRow, 5).Value = txtemailid.Value
If radioyes.Value = True Then
Cells(emptyRow, 6).Value = "Yes"
Else
Cells(emptyRow, 6).Value = "No"
End If
End Sub

Step 9 − Add a method to close the form when the user clicks the Cancel button.

Private Sub btncancel_Click()
   Unload Me
End Sub

Step 10 − Execute the form by clicking the “Run” button. Enter the values into the form and click the ‘Submit’ button. Automatically the values will flow into the worksheet as shown in the following screenshot.

VBA – User Forms

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